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Project Manager

Location: Philadelphia, Pennsylvania
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The Project Manager will establish and implement the project management discipline to guide and plan for project success from project inception through project completion.  The project manager will be assigned to one or more highly complex technology projects or programs that span multiple functional areas and technology units within HMS and the IT Department.

The project manager will lead the stakeholder communications program; coordinating directly with functional process and data owners to understand and incorporate multiple functions and user perspectives into the project and plan for successful user acceptance testing and rollout to meet end user needs and school objectives.

The project manager will seek out and coordinate with other IT leaders and project managers, technologists, and support staff to ensure projects are planned for successful transition to production support, and to improve the maturity of the IT Project Management processes and toolsets for enhanced collaboration across IT and HMS.

The project manager primary assignment is jointly placed within Web and Advanced Research Platforms and the PMO to facilitate continual process improvement in project delivery and scrum/agile methodology.


  • Manage projects from project inceptions to successful completion; leading the orderly progression of projects from the proposal stage through project completion by interacting with administrators, IT staff, faculty, hospital staff and the Societies.
  • Coordinate with stake holders and technologists to define agreed upon project scope, outcomes, requirements, schedule and resources; develop actionable project plans and project artifacts; identify, manage and escalate, as appropriate, project risks, issues, and roadblocks to timely delivery.
  • Lead Change, acting as change agent use skills and expertise to inspire a shared purpose of intent, drive project awareness, communications, and training, while ensuring effective transition into operations.
  • Manage resources, scope, prioritization, work-plans and the investigation of future enhancements
  • Develop and implement project communications framework to ensure well informed stakeholders, end-users and technical staff.
  • Facilitate and drive work sessions; leveraging flexible toolkit of techniques, with the ability to adapt approach to the needs of the project.
  • Coordinate with key stakeholders within the web project delivery path.
    • Organize and lead meetings.
    • Drive agile backlog refinement through continual engagement with developers and product owners.
    • Liaise with stakeholders and vendors to lead discovery of technical and non-technical solutions.
    • Monitor and oversee development and testing of web products and enhancements.
  • Coordinate and facilitate scrum ceremonies, including daily standups, sprint planning, demos and retrospectives.
  • Provide guidance to IT PM community, as an active contributor of standards, processes, and toolsets that broaden and mature the project management discipline across HMS IT.
  • Other duties as assigned.



  • Bachelor’s degree in a related field and/or 2-3 years related experience.
  • Experience with technical project management discipline and practices.
  • Experience with leading complex, mission critical, technical projects.
  • Excellent time management, organization, and planning skills.
  • Strong business/systems analysis skills, proven meeting facilitation and documentation skills.
  • Excellent oral and written communication skills, with the ability to share information effectively and confidently to internal and external audiences of varying levels of technical knowledge.
  • Manage multiple assigned tasks and projects with minimal supervision.




  • Masters in technology leadership, business administration, related field or equivalent experience.
  • Excellent interpersonal skills, including the ability to build and cultivate strong relationships and work effectively with diverse groups, including education and non-education personnel, internal and external to Harvard Medical School
  • Demonstrated “can do” work ethic coupled with effective time management and ability to overcome ambiguously or under-defined problems, simplify and clarify objectives, and lead team to successful outcomes
  • High level of energy, determination, and perseverance, to act as an agent of change in a demanding organization
  • Experience with agile / scrum methodology and a demonstrated ability to deliver results amidst shifting priorities are a plus
  • PMI certification is a plus.
  • Agile, Lean and/or Facilitation certification is a plus.



  • This position will have a broad scope and impact across HMS’ web project delivery path and the Information Technology department; the incumbent will focus on developing strong business partnerships and cultivating trust.



  • Demonstrated self-starter who can operate independently without supervision and ability to “ramp up” quickly in both technology and business processes
  • Works inter-dependently toward enterprise goals and objectives by deep collaboration with the community
  • Works well under pressure and can shift readily between the “big picture” and the small but crucial details, knowing when to focus on each.
  • Provide strategic guidance to develop new approaches and applications of programs from people, process and technology perspectives.
  • Has capability to contribute through others to increase success of projects.



Percent Time

Manage Projects resources, scope, prioritization, workplan and investigation of future enhancements  


Coordinate with stakeholders to develop, guide, and implement project plans


Develop and maintain project artifacts such as project plans, timelines, reports, communication materials, etc. 


Lead and drive projects from project concept through project closure; ensuring effective collaboration with team and extended team members  


Develop and implement project transition to production and training plan; Create "train-the-trainer" instructional materials as needed


Provide guidance to IT project managers to develop standards, processes, and toolsets that broaden and mature the project management discipline across HMS IT.





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